Notice of Annual General Meeting

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Notice is hereby given (47) days prior that the Annual General Meeting of Paddle Queensland Incorporated will be held as follows:

Date: Saturday, 23rd October
Time: 3:00 – 4:00 pm
Location: Pullman Brisbane
Venue: Connaught Meeting Room
Remote: To be supplied

 

The agenda for the General Meeting stating the business to be transacted at the General Meeting shall be given at least seven (7) days (by Saturday, 16th October) prior to the General Meeting, together with any notice of motion received from the Affiliated Clubs.

Each Affiliated Club may be represented by one (1) Delegate, who may vote on behalf of the Affiliated Club. An Affiliated Club shall advise Paddle Queensland at least seven (7) days prior to a nominated meeting of the Delegate shall represent the Affiliated Club at that meeting.

Nominations may include an alternate Delegate where the nominated delegate is unable to fulfil the role. Notification should be in the approved form including the name, address and contact details of the Delegate.

A delegate must: 

  1. Be a member over the age of 18 years of the Affiliated Club and the Affiliated Club
    must be a current financial member of Paddle Queensland.
  2. Be appropriately empowered by the appointing Affiliated Club, as per the Clubs
    Constitution, to consider, make decisions and vote in proceedings so provided by the Paddle Queensland Constitution.
  3. Not be a Director of Paddle Queensland.
  4. Not be an employee of Paddle Queensland.
  5. Not be a Delegate for more than one Affiliated Club.

The business to be transacted at the Annual General Meeting shall include:

  • Opening of the Annual General Meeting
  • Confirmation of Attendees and Apologies
  • Confirmation a Quorum is present for the Annual General Meeting to proceed
  • The Chair will move that the format and conduct of the meeting be accepted and that any challenge arising from any procedural irregularity in, or to, the conduct of the meeting be waived
  • Confirmation of the previous Annual General Meeting Minutes
  • Presentation of the 2020/21 Annual Report including Reports of the Office,
    Board and Committees
  • Presentation of the 2020/21 Audited Financial Accounts
  • Adoption of the 2020/21 Annual Report including the Audited Financial Accounts
  • Election of three (3) Representative Directors
  • Election of two (2) Special Skills Directors
  • Appointment of an Auditor for the 2021/22 Financial Accounts
  • Special Business as requested including Motions and Life Membership Nominations
  • Close the meeting.

Notices of Motions
All notices of motion for inclusion as special business at a General Meeting must be submitted in writing (in the required form) to the Executive Officer not less than fourteen (14) days (excluding receiving date and meeting date) prior to the General Meeting.

To submit a Notice of Motion please click here. Please return this form to the Paddle Queensland Executive Officer Scott Sharples by Saturday, 9th October 2021 via the following address eo.qld@paddle.org.au.

For more information on nominating for a position on the Board please click herePlease return this form to the Paddle Queensland Executive Officer Scott Sharples
by Saturday, 9th October 2021 via the following address
eo.qld@paddle.org.au.

For more information on nominating a person for Life Membership please click herePlease return this form to the Paddle Queensland Executive Officer Scott Sharples
by Saturday, 9th October 2021 via the following address
eo.qld@paddle.org.au.

Paddle Queensland Affiliated Clubs may be represented by one (1) Delegate, who may vote on behalf of the Affiliated Club. Please confirm with the Paddle Queensland Executive Officer Scott Sharples who will represent your club by Saturday, 16th October 2021 via the following address eo.qld@paddle.org.au.

 

Yours in paddling,

 

 

Scott Sharples, Executive Officer and Julian Norton-Smith, President.

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